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Oscars 2016: Read full text of film academy FAQ explaining new rules to members

The Academy of Motion Picture Arts and Sciences issued a letter to members Monday explaining how it will interpret and enforce the sweeping rule changes passed last week with the aim of diversifying the organization.

The new rules, which include a commitment to doubling the number of women and minorities in the academy by 2020 and limiting lifetime voting rights, have created a furor among existing members, many of whom are concerned about their status.

#OscarsSoWhite: Full coverage of the boycott and Hollywood's reaction

"These new measures are meant to uphold our longstanding mission that Oscars are voted on by active members in the motion picture industry," the academy said in its letter. "They are also meant to be fair and inclusive in their definition of an active member of our community."

The academy's 51-member board of governors unanimously passed the rules after the group's more than 6,200 voting members selected an all-white slate of acting nominees for the second year in a row. The nominations inspired pledges by director Spike Lee and actors Will Smith and Jada Pinkett Smith to stay home from the Oscar telecast on Feb. 28, and calls for a boycott of the show online.

The full text of the Academy FAQ to its members is below:

NEW MEMBERSHIP INITIATIVES

FREQUENTLY ASKED QUESTIONS for current Academy members about the new rules:

 Why is the Academy excluding older members from voting?

We’re not excluding older members. Everyone will retain membership.
 

But won’t older members lose their opportunity to vote for the Oscars?

These rules are not about age.  In fact, under the new rules many veteran Academy members will retain voting rights.

I thought you had to work in the last ten years in order to vote.

Working in the last ten years is one way to ensure you have voting privileges. Another way is to have been nominated for an Oscar. And a third way is to show that since you were admitted as a member you’ve worked in motion pictures during three ten-year periods. This means that the longer your career, the more likely you’ll qualify for voting.
 

So we have to have worked for thirty years to keep the vote?

No. Let’s say you were admitted to the Academy in 1980 and you worked on one film in 1989. That covers you for your first ten years. Then you worked once in the ’90s, which covers you for your second ten-year term, and once again in 2001 for your third ten-year term. That’s only a twelve-year period, but you have worked in the three ten-year terms of your membership, so you’d qualify as an active member with voting status.

Do these ten-year terms have to be consecutive?

No, they do not.
 

How do you define “active in motion pictures?”

You must be employed in the same kinds of quality films that got you into the Academy in the first place. Your status will be assessed by your peers in your branch—the people who best understand the intricacies of the motion picture industry and your field. The intention is to be inclusive.
 

What about some of us—such as writers and producers—who work steadily but without screen credit?

Achievement is achievement, regardless of whether or not there is a screen credit. Additionally, members will have an opportunity to appeal their situation.

 What if the work I’ve done is not in my branch?

If an editor becomes a director, or a director becomes a producer, or an actor sells a screenplay, that’s all employment in the movie industry, and it still qualifies.
 

What happens if I don’t qualify?

You move to emeritus status, which means you have all the benefits of membership except voting. You continue to receive screeners and you are still invited to Academy membership screenings and programs, but you no longer pay dues.
 

And what happens if I become active again after having been moved to emeritus status?

Upon review of your request, you can be reinstated as an active member with voting rights.
 

If I’m moved to emeritus status, does that mean I’ll no longer get screeners?

You are still eligible to receive screeners. The Academy does not distribute screeners. Production companies and studios do. We will ask our members who run these companies not to make an issue of it.  Rest assured, your status—whether active or emeritus—will not be shared with any other outside entity.

So why make these changes at all?

We want the Oscars to be voted on by people who are currently working in motion pictures, or who have been active for a long time. There are a number of Academy members, however, who had brief careers and left the business. We want to strengthen, uphold, and maintain the credibility of the Oscars with these new criteria.

Voting for the Oscars is a privilege of membership, not a right.
 

What about all the other changes you announced?

The other changes are aimed at increasing diversity in our membership and governance.    

Under our bylaws, the board is directed to periodically review our criteria for voting status and membership. This has happened in the past and this is one of those times.  Diversity has been an ongoing discussion for many years.
 

What about the changes on the board?

We’ve created three new governor seats, to be nominated by the president, and voted on by the board. These three seats will be filled by women and people of color, and the changes will take place in February.
 

What is the plan for new recruitment?

We will be actively recruiting new members.  We’re also adding non-governor seats to the six board committees that oversee all Academy activity. And we’re reforming the executive committees by which each branch conducts its business; these are the committees that decide whom to invite for membership. 

We will maintain high standards and continue to admit only those with substantial achievements.  The concern has been that a lot of highly qualified potential members were falling outside our radar. Many thought they had to wait to be invited, and didn’t know they could apply for membership, through a sponsorship process.
 

But why lower standards to get new members?

We are not lowering any standards, we’re widening our net.

All of these are substantive changes that will open up our governance to a wider range of members and have a significant and positive impact on the Academy. The result will be a membership that is more inclusive of the motion picture community, governance that is more representative of our membership, and a stronger Academy overall.

ALSO:

Kicking it into 'high gear,' academy president says Oscar changes are 'the right thing to do'

Oscar diversity: It's been 54 years since a Latina took home an Academy Award

'Aunt Viv' blasts Will Smith and Jada Pinkett Smith over Oscars boycott

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