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Best Document Scanners

  1. Raven Pro High Speed Color Duplex Document Scanner
  2. Canon imageFORMULA R40 Office Document Scanner
  3. Brother Easy-to-Use Compact Desktop Document Scanner
  4. Epson WorkForce ES-400 Color Duplex Document Scanner
  5. Canon imageFORMULA R10 Portable Document Scanner
  6. Buyer's Guide

These document scanners provide you with high-quality, professional prints in a small, portable unit that you can take on the go. They can scan with a high level of detail, have an adequate resolution, and provide enough functionality for an efficient printing process. If you’re ready to buy, these are a few document scanners worth using because of their impressive displays and ease of use.

The Best Document Scanners Models of 2022 in Detail

Raven Pro High Speed Color Duplex Document Scanner - Best Overall

This document scanner has a touch screen, large capacity and is automatically integrated to cloud services. This scanner has a large 8-inch LED screen for easy navigation and document editing. It can scan up to 60ppm to cloud services, USB drives, email, and more. All document scans are then available to search via PDF or handwritten text. The scanner's WiFi technology allows you to scan and send documents without the need for computer hardware.

Canon imageFORMULA R40 Office Document Scanner - Runner Up

This document scanner is designed to provide a high level of quality and speed, while easily converting your documents to an easily searchable digital format. This document scanner is easy to use for many different needs such as scanning paper, business cards, photos or in bulk. All scans become immediately searchable. This product comes with free licenses to other great software, a one-year warranty, and easy-to-reach U.S.-based technical support.

Brother Easy-to-Use Compact Desktop Document Scanner - Honorable Mention

This scanner has a compact design and fast scanning speeds. It also has a high-quality LCD screen display to reviewing, searching, and sending files. This document scanner is easy to use and able to scan a variety of items such as paper and plastic. Documents can be saved to different locations, whether a connected computer, USB, or cloud storage solution. This scanner automatically enhances images and text with its color detection, image rotation, and background removal capabilities.

Epson WorkForce ES-400 Color Duplex Document Scanner - Contender

This document scanner uses an innovative document feeder to automatically recognize and send documents to the appropriate printer. It comes in various sizes and price point options. This document scanner is easy to set up and use, thanks to its built-in scan smart software. Plus, it has a 50-page auto document feeder, which allows you to easily scan stacks of paper. It's able to use its intelligent image and color adjustments to ensure the scanned version is even higher quality than the original.

Canon imageFORMULA R10 Portable Document Scanner - Also Consider

Easily convert paper files to digital format with this portable document scanner that gives you two ways to scan and copy documents. This document scanner is compact and lightweight, making it easy to carry around to wherever you need it. It can scan both sides of a document simultaneously, in color or black-and-white, at up to 12 pages per minute. The scanner has an automatic feeder that handles various media types. It also gives the ability to adjust or edit your scans before officially sending or filing away.

Buyer's Guide

Losing important documents can be a really frustrating and sometimes costly experience — one that is a lot more likely to happen if you only keep your documents as hard copies. To avoid this, digitizing your documents is your best bet. This way, you can have as many backup copies of the same document as you want, in many different places, and not worry about clutter.

To easily upload your hard copies to your computer or cloud storage, you'll need a reliable document scanner. With many varieties out there differing in functionality, size, and cost, picking just one can be a challenging task. Read on to find out how to select the best document scanner for your needs.

What are document scanners?

Scanners are tools for digitizing documents, business cards, photos, and other papers. They convert documents into digital information and are essential pieces of equipment for individuals and businesses. Because many types of document scanners exist, they can cater to people with varying needs and preferences.

Why Should I Get a Document Scanner?

With document scanners, the risk of losing important documents becomes significantly reduced. You can digitize your documents and store them on various devices and even across various servers. Digital copies don't degrade with age, so you don't have to worry about your document becoming less readable with time. Digital copies can always be converted to hard copies by printing them out whenever you need them. With document scanners, you don't need to keep those gigantic filing cabinets. Even if you do, you don't have to go looking through them whenever you want something. You can quickly pull up the file on your computer and read it immediately. This way, you save time and space. You can safely store sensitive documents on encrypted computers, reducing the risk of them falling into wrong hands too.

What Factors Should I Consider Before Getting A Document Scanner?

Document scanners come in many different sizes, shapes, specifications, prices, and varying degrees of functionality. To decide which one is best for you, you have to put all of these factors into consideration. Although we have given you a list of the best document printers on the market, we recognize that that may not be enough to help you make a decision. Also, we'll run you through the factors that you should consider before buying a document scanner, and hopefully, help you make a decision.

Portable vs Desktop

Portable scanners are smaller-sized units that typically cost less than their full-sized counterparts. Because of their small size, they are easy to carry from place to place. So if you need to scan documents on the go or you're working with a small budget and do not need a heavy-duty scanner, this may be the better option. Some of the newer models can be used with smartphones or have embedded memory cards to store scanned documents, so they don't need to be attached to computers.

Desktop scanners are larger and generally more expensive. They are also generally the better option for businesses as they are usually faster and offer a vast array of features. These can usually scan faster and hold more paper in the document feeder so you don't need to feed in one piece of paper at a time.

What Do You Need To Scan?

When you scan documents, you want the digital version to retain as much of the quality of the hard copy as possible. Because of this, an important consideration should be the type of document you are going to scan. If you only need to scan paper records and receipts, you may not need to be too particular about the scanner you choose, as most document scanners can handle this with ease. But if you want to scan documents with high-resolution images in color, you'll need a scanner specifically designed for photographs. These offer better and preserve the appearance of the photographs much better than regular scanners.

You should also consider the maximum size of the hard copies you need to scan, to ensure the originals can fit into the scanner. Another thing to consider is whether you'll need to scan both sides of a document. If you do need to scan both sides of documents, consider getting a duplexing (two-sided) scanner.

How Many Documents Do You Intend To Scan?

Another important consideration is the number of documents you intend to scan at once and how frequently you intend to use the scanner. If you only plan to scan documents occasionally and only a few pages at a time, you could go with a less expensive model, like a portable scanner, that does one page at a time. But if you intend to scan large documents, a high-volume document scanner will work better for you. These document scanners usually come with an automatic page feeder, so you can quickly and easily digitize large volumes of paperwork without having to manually feed one page at a time. Also, you should consider the scanning speed of the scanner before purchasing it, especially if you have a lot of pages to process. However, most scanners only take a few seconds to scan a page.

Do You Need Optical Character Recognition (OCR)?

Optical character recognition allows your computer to "read" the text on your scanned documents, making the documents searchable. With this, you can very easily retrieve documents by entering whatever portion of the text you remember in the search bar. You can also find words and phrases within a document. If this is a feature you'd like to have, you should buy a scanner that processes scanned documents through OCR technology.

What Operating System Are You Using?

Although most modern scanners work seamlessly across operating systems, some are OS-specific. It is important that whatever scanner you buy, it is compatible with your computer. Usually, you can install third-party drivers to fix compatibility issues, but these can reduce functionality and performance.

Is It Wi-Fi Compatible?

This is especially important for large businesses where several people share a scanner. This allows for ease of connection and usage.

How Much Do Document Scanners Cost?

This depends on factors like the size of the scanner and the range of functions it offers. It is important to strike a balance between cost and functionality. Portable scanners can cost anything between $50 and $300. The larger desktop scanners can cost as little as $200 and as much as a couple thousand for a heavy-duty model.

Document Scanner FAQs

Q. Do I need to buy a document scanner?

A. A document scanner is an important piece of equipment for anyone to own. However, if you don't think you will be using it very often, you can get one of the cheaper options for as little as $50.

Q. Are document scanners easy to use?

A. The ease of use varies from model to model and from brand to brand, but document scanners are typically easy to operate and use. You should read through the user’s manual before attempting to operate one.

Q. How much should I spend on a document scanner?

A. It depends on your unique needs. You should try to strike a balance between the cost and the variety of functions you require.

Carlita Brasington is a Los Angeles-based journalist with over 8 years of experience covering Southern California retail, fashion, beauty, wellness, travel, and lifestyle.
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